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Event Essentials

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Community & Non-Profit Events

Over the years, we have had the honor of assisting with a variety of local community events. From festivals and fundraisers to picnics and outings, we can help curate the perfect atmosphere to inspire and engage donors. Whether you need a village of tents or some simple table linens, our inventory is full of everything you need for your next community event.

From the captivating themes to the impeccable execution, Event Essentials’s tireless efforts create an unparalleled experience that leaves a lasting impression, drawing attendees back time and again to support our parks. Each year brings a fresh theme, yet Event Essentials consistently ensures this event remains a distinctive and unforgettable evening. We extend our deepest gratitude to Event Essentials for their ongoing partnership and support.

” From the captivating themes to the impeccable execution, Event Essentials’s tireless efforts create an unparalleled experience that leaves a lasting impression, drawing attendees back time and again to support our parks. Each year brings a fresh theme, yet Event Essentials consistently ensures this event remains a distinctive and unforgettable evening. We extend our deepest gratitude to Event Essentials for their ongoing partnership and support.  “

– Stephanie Franklin, Executive Director of Madison Parks Foundation

Our Process​

Elevate How You Celebrate

Whether you’re a do-it-yourself setup pro or a hands-off party-goer, our experienced team can provide inspiration and recommendations for your rental needs. Learn more about the process of working with our talented team of event experts!

Frequently Asked Questions

A: 

There is no specific requirement, however, once you have chosen the date for your event and know what you need, contact us to create your reservation and make a deposit to ensure availability.

A: 

Yes. To make sure qualified and knowledgeable staff are available appointments are important. We have a stunning library for you to experience products first hand and creatively develop your event details for your event. Please consult the hours and location of our store to plan your next visit.

A: 

Our showroom is located in our new building, at 6551 Ronald Reagan Avenue in Madison, WI.

A: 

Generally, rates are quoted for a one-day, single-use event. Arrangements for customers utilizing Event Essentials’ delivery, pick up and labor services will be made on a case-by-case basis depending on customer needs, staff availability, delivery assets, venue requirements, etc.

Typically, arrangements allow for the equipment to be obtained at least the day before the event and returned the next business day after the event. If you require a different rental period or accommodation, please contact us for rate information. All charges are for time out whether used or not. Prices and policies are subject to change.

A: 

Reservation Payment Process:

  • Time of Booking: Non-refundable, down payment of 25%
  • 90 Days Prior to Out Date: Non-refundable, 25% payment
  • 14 Days Prior to Out Date: Order is finalized and remaining payment and security deposit is collected

Payment Options:

  • All major credit cards accepted, no additional credit card fees
  • Checks must be received at least 14 business days prior to Out Date
  • Client driver’s license will be requested for identification.

Tell us about your event

Our seasoned team is here to collaborate and make your event memorable,
whether you prefer a hands-off approach or all hands on deck.

Start a quote

Our interactive rental catalog allows you to browse our extensive inventory
of one-of-a-kind rentals and build a custom quote for your event.